Example (production areas for a 600-person one-day show, practice only)
| Area | Lead's main questions |
|---|
| Site and build | Where does everything go? What power and tents do we need? |
| Vendors | Who is booked, what did we agree, when do they arrive? |
| Safety and first aid | What are our exits, our first-aid points and our emergency plan? |
| Volunteers | How many, which jobs, which shifts, who briefs them? |
| Guest services and access | How do people find us, enter and ask for help? |
| Programme | Who is on stage, for how long, and who calls each cue? |
| Finance | What is paid, what is owed, what is the cash plan? |
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I'm learning "Event Production: larger shows, vendors and safety" on The Future Market. Lesson 1: "The production plan and your team".
What the lesson teaches:
- Before this course: Event Business: Plan, Sell Tickets, Find Sponsors (course 2.9), and before that Events: First Steps: plan a small event (course 2.9.1). We assume you can already write a one-page plan, a break-even number and a basic run-of-show. This course is about running something bigger, with vendors, permits and real safety duties.
- Production means everything that makes the show physically happen: site, power, sound, staging, signs, food, security, first aid, volunteers and schedule.
- A larger event usually splits work into areas with one named lead each, for example: site and build, vendors, volunteers, safety and first aid, guest services and accessibility, programme and talent, finance. One person can lead more than one area on a small show, but every area must have a name next to it.
- A production schedule counts backwards from show day. It is longer than the run-of-show from course 2.9: it includes permit deadlines, vendor deliveries, rehearsals, load-in and load-out.
- A cue-based run-of-show lists, for each moment: clock time, duration, what happens, who calls it, who is ready, and what the next cue is. A cue is a trigger such as "MC finishes welcome, lights up on stage".
- Keep one master version of every plan. When it changes, send the new copy to every lead and tell them what changed.
- Many permit lead times are measured in weeks or months (see Lesson 3), so permits come first in the schedule.
The exercise I'm working on:
Draft your production areas with a lead for each, and the first ten rows of a cue-based run-of-show for a show you could really run.
I'm stuck. Please:
1. Explain the main idea in plain, simple words with one everyday example.
2. Walk me through the exercise one small step at a time. Ask me what I've done so far before giving the next step.
3. Don't just give me the final answer. Help me do it myself, and check my work when I share it.
I'm a parent helping my child (about 8 years old) with a lesson called "The production plan and your team" from the course "Event Production: larger shows, vendors and safety".
Here's what the lesson says:
A small party has one cook. A big show needs a kitchen with a head chef, a team for each job, and one clock everyone watches. Production is deciding who does what, and when.
The activity:
Draft your production areas with a lead for each, and the first ten rows of a cue-based run-of-show for a show you could really run.
Please explain this so an 8-year-old understands: short sentences, a fun everyday example, and no hard words.
Then give me 3 simple questions I can ask my child to check they understood, and a way to do the activity together, one tiny step at a time.