Your Google account, Drive and storage
Google Drive is a big online cupboard. Docs is for writing, Sheets is for numbers in boxes, and Slides is for picture shows, and everything saves itself while you work.
- Each Google Account includes up to 15 GB of storage, shared across Gmail, Google Drive and Google Photos.
- Google Docs, Sheets and Slides files created or edited after June 1, 2021 count toward that storage.
- Many schools use Google Workspace for Education. The Education Fundamentals edition is available at no cost for qualifying educational institutions. Your school account is managed by your school, which may limit some sharing.
- Docs, Sheets and Slides save automatically while you're online. There is no Save button to forget.
- Open a Microsoft Word, Excel or PowerPoint file from Drive and you can view it there too.
- Go to drive.google.com and sign in with your Google Account.
- Click New, then Folder, and create one folder for each class.
- Open a folder, click New, and choose Google Docs. Repeat for Google Sheets and Google Slides.
- Look at the storage bar at the bottom left to see your use of the 15 GB.
- Notice there is no Save button because files save by themselves.
- Check: you have a Doc, a Sheet and a Slides file in a folder.
Read the video script
[Host] "Google Docs, Sheets and Slides run in your browser. Nothing to install."
[Screen: drive.google.com, New button] "Start in Google Drive. New, then Docs, Sheets or Slides."
[Text on screen: 15 GB free, shared with Gmail and Photos] "A free Google account gives you 15 gigabytes, shared between Gmail, Drive and Photos."
[Screen: "Saving..." then "Saved to Drive"] "And it saves itself as you type. No more lost homework."
Sign in to Google Drive. Create one folder for each class and make one new Doc, one Sheet and one Slides file inside a folder. Check your storage use.
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I'm learning "Google Docs, Sheets & Slides" on The Future Market. Lesson 1: "Your Google account, Drive and storage". What the lesson teaches: - Each Google Account includes up to 15 GB of storage, shared across Gmail, Google Drive and Google Photos. - Google Docs, Sheets and Slides files created or edited after June 1, 2021 count toward that storage. - Many schools use Google Workspace for Education. The Education Fundamentals edition is available at no cost for qualifying educational institutions. Your school account is managed by your school, which may limit some sharing. - Docs, Sheets and Slides save automatically while you're online. There is no Save button to forget. - Open a Microsoft Word, Excel or PowerPoint file from Drive and you can view it there too. The exercise I'm working on: Sign in to Google Drive. Create one folder for each class and make one new Doc, one Sheet and one Slides file inside a folder. Check your storage use. I'm stuck. Please: 1. Explain the main idea in plain, simple words with one everyday example. 2. Walk me through the exercise one small step at a time. Ask me what I've done so far before giving the next step. 3. Don't just give me the final answer. Help me do it myself, and check my work when I share it.
I'm a parent helping my child (about 8 years old) with a lesson called "Your Google account, Drive and storage" from the course "Google Docs, Sheets & Slides". Here's what the lesson says: Google Drive is a big online cupboard. Docs is for writing, Sheets is for numbers in boxes, and Slides is for picture shows, and everything saves itself while you work. The activity: Sign in to Google Drive. Create one folder for each class and make one new Doc, one Sheet and one Slides file inside a folder. Check your storage use. Please explain this so an 8-year-old understands: short sentences, a fun everyday example, and no hard words. Then give me 3 simple questions I can ask my child to check they understood, and a way to do the activity together, one tiny step at a time.
Sources
- Google One Help, How your Google storage works: support.google.com/googleone/answer/9312312
- Google for Education, Education Fundamentals: edu.google.com/workspace-for-education/editions/education-fundamentals
- Google Docs Editors Help, Download a file / view files: support.google.com/docs/answer/49114
Sharing with the right permission
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Teamwork: comments, tasks and Suggesting mode
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Version history: the undo button for the whole file
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Shortcuts and power features
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Presenting with Slides and working offline
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Final project
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Quiz
How much free storage comes with a Google Account, and what shares it?
Up to 15 GB, shared across Gmail, Drive and Photos.
Which role lets someone leave comments but not edit?
Commenter.
What does "Anyone with the link" mean?
Anyone who has the link can open it without signing in.
How do you assign a comment to someone?
Type @ or + and their email in the comment, tick Assign to, then Assign.
How do you turn on Suggesting mode?
Click Editing at the top right and choose Suggesting.
Shortcut to see all Google Docs shortcuts on Windows? On Mac?
Ctrl+/; Cmd+/.
Which key shows a black screen while presenting in Slides?
B.
What do you need to work offline in Google Docs on a computer?
Chrome or Edge, the Google Docs Offline extension, and Offline turned on in Drive settings.
Final exam
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Certificate
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