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School of Student Essentials

Google Docs, Sheets & Slides

Step 2 of 9 in Library

Next in your path: 13.4 Microsoft Outlook & Email Basics

What you'll be able to do
  • Use Google Drive, Docs, Sheets and Slides with a free Google account or a school account.
  • Share files with the right permission (Viewer, Commenter, Editor).
  • Work with others using comments, assigned tasks and Suggesting mode.
  • Get back older versions of any file with version history.
  • Use the most useful shortcuts on Windows/ChromeOS and Mac.
  • Present in Slides with speaker notes, and work offline when Wi-Fi is down.

This course focuses on what is special about Google's tools: sharing and teamwork in the browser. For deeper formatting, formulas and slide design, see courses 13.1 (Word), 13.2 (Excel) and 13.3 (PowerPoint); the ideas carry over.

Words in this course 23Open the Vocabulary Hall
01

Your Google account, Drive and storage

In simple words

Google Drive is a big online cupboard. Docs is for writing, Sheets is for numbers in boxes, and Slides is for picture shows, and everything saves itself while you work.

Key facts
  • Each Google Account includes up to 15 GB of storage, shared across Gmail, Google Drive and Google Photos.
  • Google Docs, Sheets and Slides files created or edited after June 1, 2021 count toward that storage.
  • Many schools use Google Workspace for Education. The Education Fundamentals edition is available at no cost for qualifying educational institutions. Your school account is managed by your school, which may limit some sharing.
  • Docs, Sheets and Slides save automatically while you're online. There is no Save button to forget.
  • Open a Microsoft Word, Excel or PowerPoint file from Drive and you can view it there too.
Step by step
  1. Go to drive.google.com and sign in with your Google Account.
  2. Click New, then Folder, and create one folder for each class.
  3. Open a folder, click New, and choose Google Docs. Repeat for Google Sheets and Google Slides.
  4. Look at the storage bar at the bottom left to see your use of the 15 GB.
  5. Notice there is no Save button because files save by themselves.
  6. Check: you have a Doc, a Sheet and a Slides file in a folder.
LESSON 01Your Google account, Drive and storage
LESSON 01 / ANIMATED LESSON / AI VOICE00:00 / 01:00
Read the video script
[Host] "Google Docs, Sheets and Slides run in your browser. Nothing to install."
[Screen: drive.google.com, New button] "Start in Google Drive. New, then Docs, Sheets or Slides."
[Text on screen: 15 GB free, shared with Gmail and Photos] "A free Google account gives you 15 gigabytes, shared between Gmail, Drive and Photos."
[Screen: "Saving..." then "Saved to Drive"] "And it saves itself as you type. No more lost homework."
Try it now

Sign in to Google Drive. Create one folder for each class and make one new Doc, one Sheet and one Slides file inside a folder. Check your storage use.

ClaudeStuck? Copy a ready-made prompt for Claude

Copy this, open Claude, paste it, and Claude will walk you through the lesson step by step.

For a grown-up: Claude is for adults (18+). Copy this, paste it into Claude, and use the answer to explain the lesson to your child.

I'm learning "Google Docs, Sheets & Slides" on The Future Market. Lesson 1: "Your Google account, Drive and storage".

What the lesson teaches:
- Each Google Account includes up to 15 GB of storage, shared across Gmail, Google Drive and Google Photos.
- Google Docs, Sheets and Slides files created or edited after June 1, 2021 count toward that storage.
- Many schools use Google Workspace for Education. The Education Fundamentals edition is available at no cost for qualifying educational institutions. Your school account is managed by your school, which may limit some sharing.
- Docs, Sheets and Slides save automatically while you're online. There is no Save button to forget.
- Open a Microsoft Word, Excel or PowerPoint file from Drive and you can view it there too.

The exercise I'm working on:
Sign in to Google Drive. Create one folder for each class and make one new Doc, one Sheet and one Slides file inside a folder. Check your storage use.

I'm stuck. Please:
1. Explain the main idea in plain, simple words with one everyday example.
2. Walk me through the exercise one small step at a time. Ask me what I've done so far before giving the next step.
3. Don't just give me the final answer. Help me do it myself, and check my work when I share it.
I'm a parent helping my child (about 8 years old) with a lesson called "Your Google account, Drive and storage" from the course "Google Docs, Sheets & Slides".

Here's what the lesson says:
Google Drive is a big online cupboard. Docs is for writing, Sheets is for numbers in boxes, and Slides is for picture shows, and everything saves itself while you work.

The activity:
Sign in to Google Drive. Create one folder for each class and make one new Doc, one Sheet and one Slides file inside a folder. Check your storage use.

Please explain this so an 8-year-old understands: short sentences, a fun everyday example, and no hard words.
Then give me 3 simple questions I can ask my child to check they understood, and a way to do the activity together, one tiny step at a time.
Open Claude
Sources
My notes
02

Sharing with the right permission

This lesson is part of full access: every course and every level for one payment.

03

Teamwork: comments, tasks and Suggesting mode

This lesson is part of full access: every course and every level for one payment.

04

Version history: the undo button for the whole file

This lesson is part of full access: every course and every level for one payment.

05

Shortcuts and power features

This lesson is part of full access: every course and every level for one payment.

06

Presenting with Slides and working offline

This lesson is part of full access: every course and every level for one payment.

++

Final project

This lesson is part of full access: every course and every level for one payment.

??

Quiz

  1. How much free storage comes with a Google Account, and what shares it?

  2. Which role lets someone leave comments but not edit?

  3. What does "Anyone with the link" mean?

  4. How do you assign a comment to someone?

  5. How do you turn on Suggesting mode?

  6. Shortcut to see all Google Docs shortcuts on Windows? On Mac?

  7. Which key shows a black screen while presenting in Slides?

  8. What do you need to work offline in Google Docs on a computer?

EX

Final exam

This lesson is part of full access: every course and every level for one payment.

CE

Certificate

This lesson is part of full access: every course and every level for one payment.